Student Payment Protocol

General considerations

 * We process hourly wages once a month for each student participant. Exceptions for biweekly processing will only be made upon request and review of circumstances that warrant such a request.
 * Parts of this process depend on you (e.g. filling out and submitting forms correctly and on time; signing and returning payment vouchers in a timely fashion), parts depend on the iDREAMS team (e.g. filling out and signing vouchers), parts of it depend on CU (e.g. Procurement Services issuing checks based on voucher etc). Please keep in mind that we do not have control over the entire process. You can keep track of things using the Payment Tracking form we provided to avoid delays in receiving your payment.
 * It typically takes a month from the time you submit your hourly accountability form to when you receive the payment.

Process

 * 1) Fill out the [[Media:Student_Hourly_Accountability_Form_2010.pdf|Student Hourly Accountability Form]] according to the hours you worked on the project
 * 2) Sign the form.
 * 3) Get the teacher you have been supporting to sign the form as well.
 * 4) Submit completed form to Vicki electronically (i.e. via email). You can either scan a hard copy of the completed form or sign using your digital signature and have teacher affix their digital signature as well. Please note that incorrectly filled forms (e.g. missing either signatures) will be returned &amp; hours will not be submitted until the corrected form is received.
 * 5) Vicki submits the hours to the grant financial administrator, who creates the payment voucher and emails it back to Vicki
 * 6) Vicki emails the official CU payment voucher to you.
 * 7) Once you receive the voucher, affix your digital signature on the “Requestor” line (or use print, scan &amp; email process) and email it back to Vicki.
 * 8) Vicki gets approval signature on voucher and submits to CU for further processing.
 * 9) Once processed, CU sends checks to Vicki or directly to you. Vicki may opt to get the checks and mail them to you to know that you are receiving a check. Checks will be mailed to the person named on the voucher, unless some other way of delivery is designated by that person in writing (email is fine for this).

Tracking the Process
You should keep track at which point in the process is your payment. If there are any issues or delays in the payment process, it is important for us to know where in that process we are. And with so many participants requesting payments it is sometimes hard to track. To help out in that process, you can use the following [[Media:Student Tracking Form.pdf|tracking form]] to know when you submitted forms and signed vouchers.